Things To Know About Being A Vendor

Click here to download the complete Vendor Application for 2013
Revised 2/25/2013

Event Dates & Time:
October 19 & 20, 2013 (Hurricane/Snow Date October 26 & 27, 2013)
The event will run Saturday and Sunday from 9:00 am – 6:00 pm.

Event Location:
Intersection of Montana and Millbrook Roads, Harmony Twp., NJ 08865
General Address for Navigation Device: 538 Montana Road, Harmony Twp., 08865
Note: not all navigation devices may have Harmony Township.
GPS Coordinates: 40°45'38.22"N, 75° 4'9.46"W
(see important event location information)

Your Space:
Non-Food Vendors will be supplied with a 12 x 12 exhibition space. Should you require more please contact Giulia at the number below.

Food Vendors may take a 20 x 20 space, a 20 x 40 space and then optionally add space in increments of 12 foot.

Vendors will be responsible for their own tents, tables, chairs, displays and any additional material. Electricity is available for $25 per day. Outside generators are not allowed.

A non-refundable payment is due at time of registration. We cannot be held responsible for rain or poor weather. Event will go on as scheduled regardless of weather conditions. There is a “hurricane/snow date” of October 26 & 27 incase of severe rains, wind, snow etc.

Non Profit Non Food Vendors – 12 x 12 space
$25 on or before October 5 – $40 after October 5
$50 for payment recevied day-of event

Craft/For Profit Vendors – 12 x 12 space
$100 weekend or $75 one day – on or before October 5
$120 weekend or $85 one day – after October 5
$140 weekend or $95 one day for payment recevied day-of event

Food Vendors – contact us in advance of sending application
Up to 20 x 20 $175 on or before October 5 – $200 after October 5
Up to 20 x 40 $350 on or before October 5 – $400 after October 5
Additional 12 foot length – $60
Payment must be received in advance for all food vendors.

Your Application:
In order for us to send us your passes for the event, you must have this application in, along with your check by October 5, 2013. For those who are later, there will be an addition fee and we will hold your passes (4 per vendor, good for both days) at the gate. Either way, all vendors MUST bring their passes with them to gain admission to the event. There are many volunteers that work on this even all year and all proceeds from the event go to promote our communities. For this reason we can only give access by pass or paid admission to the event. So please have your passes with you the first day. If you do not you will have to pay for a wristband for the day. We will reimburse you when you bring your pass the following day.

If you are a non profit food booth staffed by volunteers and you require more than 4 passes please contact Giulia Iannitelli IN ADVANCE to make arrangements.

Your Responsibilities:
Check-in time begins at 7:00 am ALL VEHICLES MUST BE CLEARED FROM VENDOR SPACES BY 8:30 am and moved to the parking.

Applications will be considered on a first come basis. Food vendors will be limited so please call ahead. All food vendors must obtain Health Certificate from County of Warren Health Department. All food vendors using open flames, propane etc. must obtain Fire Permit from State of NJ Department of Community Affairs Division of Fire Safety.

Vendor will be responsible for removing their waste (ie cardboard boxes) from rented site at the end of the event.

The Highlands Tourism Partnership is not responsible for any loss, stolen or damage of items, injury to vendors, nor their employees or customers on the premise of vendor's assigned space. Insurance is required. All food vendors using flammable products must have “Millbrook Farm” listed as additional insured on their insurance.

Illegal, obscene, offensive or adult oriented merchandise will not be permitted for display and/or sale. Please keep items family oriented. The Highlands Tourism Partnership reserves the right to ask vendors to remove any item that may be deemed inappropriate.

Booths may be left set-up overnight at vendors own discretion. Security will NOT be provided. The Highlands Tourism Partnership will not be held responsible for any damages or theft incurred.

For insurance reasons pets are absolutely not permitted on the grounds.